What Payment Terms and Contract Should I Expect?

Payment terms are where trust is either built or broken in an overseas project, and they are always clearer when the scope is separated line by line.

Most suppliers follow a similar structure, and knowing it in advance makes the negotiation faster and the contract safer for both sides.

Alle cijfers zijn referentiewaarden en worden bevestigd in het technische voorstel voor uw locatie.

Amusement equipment is normally ordered with a deposit that starts production and a balance payable before shipment, sometimes split so that a portion is released after factory testing. Shipping costs, installation support and spare parts may be invoiced separately, which is useful because they fall into different budgets and sometimes different currencies. Ask for the full schedule in writing at quotation stage, not after the order is placed.

A usable contract lists the equipment model by model, the drawings and specifications that define it, the delivery terms, the installation support included, the spare parts supplied, the training provided and the warranty terms. It should also state the currency, the payment method, de Incoterms rule for each shipment, and what happens if a party needs to change the scope.

Shipping terms decide where the supplier’s responsibility ends and the buyer’s begins – who books freight, who insures the cargo and who clears customs at the destination. Indonesian buyers often prefer terms that include freight to the discharge port, then handle clearance and inland transport locally with a familiar forwarder. Whatever rule is chosen, write it into the contract for each shipment rather than assuming the previous order’s arrangement still applies.

Deposit and balance terms protect the supplier’s production cost and the buyer’s delivery expectations at the same time, which is why they are standard. The practical protections for a buyer are clear scope documents, agreed inspection before shipment, and a defined process for reporting shortages after unloading. For a full view of where payment sits in the project, see our FAQ on project costs.

Opties die u kunt opgeven voordat de productie start: Payment schedules and contract scope.

De fabrikant hier is de fabriek zelf: ontwerp, staalwerk, gieten, assemblage en testen gebeuren allemaal binnen een 125,000 m² productiebasis, en elke eenheid wordt belast voordat deze wordt verpakt. Answers come with the actual document behind them – drawing set, spares list or maintenance schedule – rather than a general brochure.

Tell us which part of the project you are deciding and we will send the checklist, sample documents or figures that answer it.